Online booking shaped around your actual availability
A time should be bookable because it fits your working day, not simply because the calendar looks empty. Vanille connects service duration with staff schedules, helping clients find suitable start times while your team continues to manage appointments in the shared calendar.
Start freeEnough time for the whole appointment
The selected service must fit within an available working interval. Existing appointments are taken into account, and the widget filters out start times that have already passed. Accurate service durations and current staff schedules therefore matter: the booking options reflect the information you maintain.
From service choice to a confirmed booking
Clients choose a service, a suitable staff member and a date. The widget loads start times for that combination, then collects client details before the booking is completed. Changing the service or person changes the availability search; the previously selected time may no longer fit.
Regular hours, breaks and exceptional days
Normal staff working hours form the baseline. Regular breaks, time off and existing appointments are checked. Date-specific working intervals can provide additional availability and are handled separately. Review these explicit exceptions together with the normal rota so the times offered match the day you intend to work.
A staff choice tied to the service
Service assignments connect your offer to the people who provide it. Clients can select a person and see suitable appointment times for that choice. This makes the process clear without assuming that every member of the team can offer every service at any time.
Use your existing website
Share your booking link or place the supplied widget code on your website. The site remains your entry point and Vanille handles appointment selection. The booking interface includes German, English, Ukrainian and Russian. Adding the widget requires access to your website editor or help from the person who maintains it.
Notifications and optional online payment
Email and SMS appointment messages depend on notification settings and client contact details. Online payment is possible with a configured Stripe connection and the appropriate booking mode. A card payment is not a universal requirement when no payment requirement is enabled. Try the configured flow with your own offer before sharing it with clients.
How it works day to day
- Choose a service and staff member to define the booking request.
- Choose a date and start time that fits the service duration.
- Check client details and complete the booking, including payment if configured.
Frequently asked questions
How does online booking work?
Clients choose a service, staff member, date and start time, then enter their details and complete the booking flow.
Can clients select a particular person?
Yes. The staff choice is linked to the service, and suitable times are loaded for the selected person.
What happens during breaks or time off?
Normal breaks and absences are considered. Special working intervals are additional availability, so review them against the intended schedule.
Can I embed booking on my website?
Yes. Use the widget code from the settings or link to the booking flow without rebuilding your whole website.
Which languages does booking support?
The existing flow includes German, English, Ukrainian and Russian, among its available languages.
Can clients pay when booking?
Yes, if the payment connection and relevant mode are enabled. The payment requirement follows your business booking settings.
Explore the complete salon software
Try Vanille with your own working day
Set up your services and working hours, then explore how booking and your calendar fit together.
Start free