Hair salon software for bookings, your team and your clients
When you are in the middle of a consultation or a cut, another appointment call can wait — but your client needs a way to book. Vanille brings services, staff schedules and client information together, giving people an online route to a suitable appointment while your team manages the day.
Start freeOnline booking around the salon day
Clients choose a service, a team member and an available appointment. They can reach the booking link outside opening hours, rather than waiting for someone to answer the phone. Add the existing widget to your website or share your booking link. Clear service names help clients start with the right choice.
A team calendar based on working availability
A blank space in the diary is not always working time. Vanille uses staff schedules, regular breaks, time off and existing appointments when finding availability. Date-specific working intervals can make extra time available. Keep these exceptions consistent with the normal rota: they are explicit working periods, not just notes for the team.
Organise services and the people who offer them
Different services need different amounts of time. Set a duration and assign each service to the team members who offer it. Booking uses that relationship when presenting a staff choice. When your menu changes, update the service and its assignments instead of maintaining disconnected lists for every person.
Client history in one place
A returning client has more context than a name in the diary. Client profiles bring contact details together with past and upcoming appointments. Your team can check the visit history before arranging the next booking. These are organisational records; the page does not assume specialist colour-formula documentation.
A repeatable appointment communication process
Email and SMS confirmations and reminders are available according to your notification settings and the contact details on file. Decide which messages to enable and keep client details current. Automated appointment messages support the routine; they do not replace a conversation when a client needs advice.
Beyond the appointment diary
Vanille also has areas for packages, payments and inventory when these fit your salon offer. Online payment requires a configured payment connection and the relevant booking settings. Start with the parts you need for your working day and evaluate the additional tools against your own processes.
How it works day to day
- Create services with durations and assign the appropriate staff.
- Set regular hours, breaks, time off and any date-specific working periods.
- Share booking access, manage appointments and review client visit history.
Frequently asked questions
Can clients choose a particular stylist?
Yes. The booking flow includes a staff choice for the selected service, based on the staff assignments and available times.
Can staff have different schedules?
Yes. Staff hours and date-specific working periods are managed individually rather than assuming the same rota for everyone.
How do breaks and time off affect availability?
Regular breaks are removed from normal working hours, and time off is checked. Extra working intervals are separate availability settings, so keep them aligned with the intended rota.
Can I keep my current website?
Yes. You can use the booking link directly or embed the supplied widget in your existing website. You only need access to your website editor to embed the widget.
Does it work for a team rather than one stylist?
Yes. Staff, service assignments and appointments are managed together, with previous and upcoming visits available in client profiles.
Explore the complete salon software
Try Vanille with your own working day
Set up your services and working hours, then explore how booking and your calendar fit together.
Start free